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Why fax is still important – 10 reasons to use fax services

10 reasons why fax is still important

Do you wonder why companies still buy fax solutions? In this digital age documents can more easily and more cheaply be sent by email, right? Here is the top 10 reasons why you are wrong.

Free fax services in South Africa

Free Fax To Email

1.Global coverage and acceptance

Even well into the Internet age, sending and receiving documents via fax is recognized as essential in business communications worldwide. Although Internet-based alternatives do exist, none have managed to overthrow the fax machine. Worldwide there are over one-hundred million fax devices in use today.

2. Simple

Traditional fax machine design is straightforward and intuitive – feed the pages that you want to send into the machine, enter a fax number, and sit back and wait for the confirmation.

Nowadays fax is as easy as sending an email because a fax server solution allows sending and receiving faxes from any device via email.

3. Traceable

Outgoing faxes generate notifications which are delivered to the sender informing him/her about the status of the fax delivery (sent/failed). A successful notification is only generated when the remote device signals that everything was received and reproduced correctly.

Fax servers go even further since they can be configured to log and archive copies of all inbound and outbound faxes. By integrating multifunctional peripheral devices (MFPs) with a fax server, all of your fax messaging can be logged and archived in a central location, optimizing both administration and security while also providing consistent and professional coversheets for outbound faxes.

4.Legally binding

The intrinsic nature of the T.30 fax protocol, accurately reproducing documents between two remote points, meets the legal requirements of custodianship – that no third party could reasonably intercept and/or make changes to the document between the sender and the receiver. Fax server software often includes support for digital signatures which further ensures the integrity of the fax data.

5. Assured delivery

Unlike with email and mobile text messaging, with faxes the receiving fax machine must acknowledge that the document was received successfully. Your notification is proof that your document has been successfully delivered to the recipient.

6. Ease of integration

Fax servers can be integrated with every office messaging environment either on-premise or in the cloud, including Microsoft Exchange, Lotus Domino and Novell GroupWise. You may also extend the capabilities of your CRM, ERP and DMS with fax capabilities through fax server connectors. Legacy systems and non-Windows platforms may also interface with fax servers through standardized protocols such as SMTP (email) and Samba (Unix/Linux file and print services).

7. Secure

The T.30 fax protocol is a point-to-point communication system and any malicious attempt to intercept or alter the data will be detected by either the sending or receiving party and ultimately cause the transmission to fail. This is the basis of the “legally binding” nature of faxed contracts and the primary reason why fax technology is still around today.

8. Ubiquitous

By establishing a foothold well before the age of the Internet, fax machines and servers are a ubiquitous technology available to every business and organization throughout the world. Many business processes, such as transferring medical records and financial information, are linked exclusively to fax and have no universally recognized alternative.

9. Fax over IP

Many companies have turned to voice-over-IP technologies. By using this infrastructure for fax-over-IP you save telephony costs by eliminating the public switched telephone network as much possible and using Internet-based least cost routing. Although typically not as fast as modern fax machines and fax cards, fax-over-IP solutions can exist in a virtualized environment with no dependency on hardware. This aligns with the virtualization initiatives being deployed by many organizations today, spurred on by VMware and Microsoft’s Hyper-V technologies.

10. Fax is established

When writers/bloggers make lists of practices and technologies that have reached the end of their usefulness they often mention business cards, newspapers, optical discs and credit cards. And everyone mentions fax machines. Indeed, the humble fax machine as we know it may fade away. But fax as a communication standard for national and international commerce is deeply entrenched and not going anywhere any time soon. People, like organizations, often forget about the importance of fax until there is a telephony glitch or a fax server goes down, then their reliance on the technology comes into sharp focus.

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Fax services South AFrica – Computer based fax

Rise of the Computer Based Fax

Free Fax To Email

It was in 1985 that GammaLink introduced the first computer based fax board, the GammaFax.

While the first boards were problematic in some instances, as documented by one 3rd part user FAQ, the GammaFax was a major was a major advancement, as it brought computers into the worldwide network of fax machines, which at the time was much more wide ranging than the internet was.

While computer based faxing led to activities such as broadcast faxing and massive junk faxes, it also brought the ability to manage and manipulate faxes to the smaller scale.

GammaLink was acquired by a number of different companies over the years, and today exists as Dialogic.

The 1980s also saw a rise of Xerox integrating ethernet into some of their fax machines, adding it as a feature on their 8000 workstations in the 1980s.

Decline of the Machine and Rise of Online Services

Free Fax To Email

As technology advances, each invention is eventually replaced with a newer, quicker, more secure option. The first decade of the 21st century has seen a major growth of the functions of the internet replacing the “everyday” fax machine.

While there are still many functions best accomplished by fax compared with the internet based equivalent, the business world has seen a major decline in the volume of fax transmissions, as volume moves to other internet based methods.

As fax still maintains a special function in a large number of businesses, there has been a rise of online fax services, built to merge the functions of fax with the convenience of the internet.

Online faxing has brought fax to level where it is accessible through the internet – accessible through email and web based interfaces – as opposed to only hardware (and phone line based) fax machines.

This article was re-published from

virtual fax services

Fax to Email for websites

You receive the fax via your email website email
Save, print or forward your faxes from your email website

Free fax to email for popular email website in the world, it is easy to use and set up.

The email website may block your first faxes, to enable receiving the fax, you will need to follow these simple steps:

Free Fax To Email

  1. Open email website
  2. Add the email address to your contact list or address book
  3. Look for your first fax in the spam box and mark it as “not spam”
  4. Move the fax to your inbox (if your “not spam” option has not done this).
  5. You free fax to email is set and ready to use.

What will the fax 2 email file look like?

The fax to email file is an attachment. It is either an image (TIFF) or a PDF file. The image file requires an image viewer to see all the pages. You may do a Google search for a free image viewer with TIFF support.

List of poplular Internet sites that offer free email services:

  • ananzi
  • webmail
  • SAweb
  • sure-find-webhosting
  • hetzner
  • sadomain
  • mweb
  • uniwebserve
  • webonline
  • telkomSA
  • iAfrica
  • GoogleMail (GMail)
  • Thunderbird by Mozilla
  • Outlook Express
  • Microsoft Outlook
  • Outlook
  • Microsoft Office
  • MTN
  • Vodacom
  • 8ta
  • Neotel
  • Telkom
  • Cell-C
  • Virgin Mobile
  • Nashua Mobile
  • Ymail
  • Zoho Mail
  • AIM Mail
  • Windows Live
  • Apple
Free fax 2 Email

Free Fax

Article: How do faxes work and can I send free faxes?

Receive faxes in your email for free

Receiving faxes is free and there will never be a charge

Free Fax To Email

Send faxes for free

Unfortunately sending faxes is not free, however, affordable charges do apply and you can set your email to fax, or PC to fax service once you have activated your free fax to email service.

Get an 0866 or 0865 fax number for life

You receive a premium rate 086 number, issued by Telkom. Although Telkom does not provide you with the fax to email service, Telkom will supply the service provider with the 086 fax number. The service provider iwll then route your 086 faxes through their servers, convert the fax into a TIFF image or PDF file.

How does the fax machine work?

  • Alexander Bain patented the first fax design in 1843
  • A fax machine allows you to transmit pieces of paper to another fax machine in the worls instantly
  • A fax is sent from one point to a second point using a standard telephone line

Early fax machines, which were very similar to today\’s fax machines, had a revolving wheel (or drum) which pushed the paper through the machine.

  • There was a small photo sensor with a lens and a light.
  • The photo sensor was attached to an arm and faced the sheet of paper.
  • The arm could move downward over the sheet of paper from one end to the other as the sheet rotated on the drum.

Early fax machines used a simple technique: If the spot of paper that the photo cell was looking at were white, the fax machine would send one tone; if it were black, it would send a different tone. For example, it might have sent an 800-Hertz tone for white and a 1,300-Hertz tone for black.

At the receiving end, there would be a similar rotating-drum mechanism, and some sort of marker to mark on the paper. When the receiving fax machine heard a 1,300-Hertz tone it would apply the pen to the paper, and when it heard an 800-Hertz tone it would take the pen off the paper.

A modern fax machine does not have the rotating drums and is a lot faster, but it uses the same basic mechanics to get the job done:

  • At the sending end, there is some sort of sensor to read the paper. Usually, a modern fax machine also has a paper-feed mechanism so that it is easy to send multi-page faxes.
  • There is some standard way to encode the white and black spots that the fax machine sees on the paper so that they can travel through a phone line.
  • At the receiving end, there is a mechanism that marks the paper with black dots.

A typical fax machine that you find in an office is officially known as a CCITT (ITU-T) Group 3 Facsimile machine. The Group 3 designation tells you four things about the fax machine:

  • It will be able to communicate with any other Group 3 machine.
  • It has a horizontal resolution of 203 pixels per inch (8 pixels/mm).
  • It has three different vertical resolutions:
    • Standard: 98 lines per inch (3.85 lines/mm)
    • Fine: 196 lines per inch (7.7 lines/mm)
    • Super fine (not officially a Group 3 standard, but fairly common): 391 lines per inch (15.4 lines/mm)
  • It can transmit at a maximum data rate of 14,400 bits per second (bps), and will usually fall back to 12,000 bps, 9,600 bps, 7,200 bps, 4,800 bps or 2,400 bps if there is a lot of noise on the line.

To reduce the number of bits that have to be transmitted, Group 3 fax machines use three different compression techniques:

  • Modified Huffman (MH)
  • Modified Read (MR)
  • Modified Modified Read (MMR)


Go green - eco friendly fax

Free Fax to Email saves paper – ecofriendly

Use Free fax to email to save on paper, toner, and your carbon footprint

Free Fax To Email

Paper is one of the most greenhouse gas intensive products we use on a daily

Although some manufacturers claim that there is carbon neutral paper, the fact remains that paper uses an incredible amount of carbon fuels to process the tress into paper, including the use of electricity.

Chemicals are also used in the manufacturing of the paper, another product that is greenhouse gas intensive. Fuel is also used to transport the paper.

Making paper uses large amounts of biomass, which ends up in the atmosphere as carbon dioxide. Fair enough, trees may grow again, but this depletion of the biomass in forests still affects the environment in the short term because old healthy trees in a forest produces more Oxygen than new younger ones replacing them.

Lastly, most of the paper that we use land up in landfills, producing methane gas, a greenhouse gas.

Solutions to reduce paper usage

  • Recycle paper whenever possible – we do this at our office
  • Don’t print unless you really need to
  • Using our Free Fax To Email service reduces the need to print, and this helps reduce your carbon footprint and greenhouse gas emission.

Free fax to email eco friendly